1. TITLE
The Association shall be called:- “HUMBERSIDE SPORTS ASSOCIATION”.
2. OBJECTIVES
The objectives of the Association shall be:-
2.1 To promote and safeguard the playing of the level green game of bowls and to foster a spirit of good fellowship amongst all
members.
2.2 To organise inter Club leagues and individual knock-out competitions for the benefit of Member Clubs and their individual
members.
2.3 To promote such other sporting, social and cultural activities as approved by the Executive Committee.
3. MEMBERSHIP
3.1 Membership of the Association shall be open to Clubs playing the level green game of bowls and who are prepared to abide by
the Constitution and Rules of the Association.
3.2 Application for membership must be made to the General Secretary of the Association and will then be submitted to the
ExecutiveCommittee for consideration.
3.3 Member Club’s greens must be available for league and competition matches.
3.4 An individual player may only represent one Member Club in any one year in any one of the Association’s leagues or knock-out
competitions.
4. MANAGEMENT
4.1 The affairs of the Association will be managed and conducted by an Executive Committee whose membership will be elected the
Annual General Meeting as follows:-
4.2 Nominations for all offices shall be made in writing to the General Secretary by 1st October in each year. In the event of
nominations being insufficient to fill vacancies, nominations may be made at the Annual General Meeting.
4.3 At all meetings of the Executive Committee five shall form a quorum.
4.4 The Executive Committee shall have power to fill any vacancy that may arise in their numbers during the course of the year and
may also appoint Sub- Committees as deemed appropriate.
4.5 All Officers and Committee Members shall retire annually but shall be eligible for re-election.
4.6 The Executive Committee shall ensure adequate insurance cover for all property, monies and to cover public liabilities.
4.7 An Emergency Committee comprised of the Chairperson, General Secretary and one other Committee Member shall
be authorised to deal with urgent matters between normal Meetings.
5. FINANCE
5.1 The Association’s financial year will commence on 1st October each year.
5.2 The funds of the Association shall be deposited at a bank/building society approved by the Executive Committee and all cheques
signed by the Treasurer and one of either the Chairman or General Secretary.
5.3 An Income and Expenditure Account together with a Balance Sheet, both certified by two individual members elected as
independent examiners at the previous AGM, shall be presented by the Treasurer for approval and adoption at the Annual General Meeting.
5.4 Member Clubs shall pay an annual subscription for each team entered in any league. The rate of subscription will be
determined at the Annual General Meeting.
5.5 The level of Competition fees will be determined at the Annual General Meeting and must be paid with entries.
5.6 The property and funds of the Association belong equally to all Member Clubs and such Clubs shall be liable equally for all the
debts and obligations of the Association.
6. GENERAL MEETINGS
6.1 The Annual General Meeting shall be held in November of each year to: - receive reports from the Officers, as appropriate, the
annual accounts; elect the Executive Committee for the ensuing year and fix the level of subscriptions and competition fees. Also to do such other business as is usually done at a General Meeting.
6.2 Notification of the AGM. A copy of the Agenda and the Minutes of the previous AGM shall be sent to all Club Secretaries at least
28 days before the date of the meeting.
6.3 Items for inclusion on the Agenda must be submitted by Clubs in writing to the General Secretary 42 days before the date of the
Meeting. Items not on the Agenda can only be discussed at the discretion of the Chairman.
6.4 All decisions taken at a General Meeting shall have immediate effect unless otherwise agreed.
6.5 A Special General Meeting can be called at any time on the instructions of the Chairman, the Executive Committee or upon a
requisition being sent to the General Secretary signed on behalf of at least five Member Clubs. The meeting shall be held within 28 days of such a request and each Club will receive 21 days notice of the Meeting, specifying the business to be transacted and no other business shall be discussed.
6.6 All members of Member Clubs may attend a General Meeting but only two (2) delegates from each Club shall be allowed to
vote. The Executive Committee shall each have a vote and in the event of a tied vote the Chairman shall have a casting vote. Voting shall be by a show of hands unless the Chairman or the Meeting decides otherwise.
6.7 Any proposal for the closure of the Association must be considered at a Special General Meeting called for that purpose. Such a
proposal must be approved by two-thirds of all Member
6.8 In the event of the closure of the Association the remaining property/funds will be distributed evenly between Member Clubs.
7. DUTIES OF OFFICERS OF THE ASSOCIATION
7.1 General Secretary and Treasurer: The General Secretary and Treasurer shall discharge the duties normally incidental to their
respective offices and also undertake any other responsibilities mutually agreed with the Chairman or determined at a General Meeting.
7.2 League and Competition Secretaries: The League Secretary shall compile the fixtures and generally operate all Leagues. The
League Secretary will produce league tables at the end of and half way through each season. He/she will be the first point of contact for interpretation of League Rules.
7.3 The Competition Secretary: Shall organise and operate all knock-out competitions and in conjunction with the Host Club organise
the Annual Finals Day. He/she will be the first point of contact for interpretation of the Competition Rules.
8. DISPUTES
8.1 All questions as to the interpretation of the Constitution and appeals relating to the League and Competition Rules shall be
determined by the Executive Committee, whose decisions shall be final and binding.
8.2 Following complaints about the behaviour of any Member Club or individual member, all parties involved will be invited to
appear before the Executive Committee. After due consideration the Executive Committee will determine what action(s) need to be taken. Any decision will be final and binding.
9. ALTERATION OF CONSTITUTION AND RULES
9.1 Any alteration or amendment to the Constitution and Rules shall only be made at the AGM or a Special General Meeting
convened for the purpose.
9.2 Notice of any proposed changes must be notified to the General Secretary in accordance with paragraphs 6.3 and 6.5 of the
Constitution.
November 2015
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